The Virginia Freedom of Information Act (FOIA), located at §2.2-3700 et seq. of the Code of Virginia, guarantees citizens of the Commonwealth and representatives of the media, access to public records held by public bodies, public officials, and public employees.
A public record is any writing or recording regardless of whether it is a paper record, an electronic file, an audio or video recording, or any other format this is prepared or owned by, or in the possession of, a public body or its officers, employees, or agents in the transaction of public business. All public records are presumed to be open, and may only be withheld if a specific, statutory exemption applies.
Freedom of Information Act requests are processed by the County Administrator’s Office in a manner and timeframe as established by Virginia Code. Freedom of Information Act requests may be submitted by filling out the Greene County Information Request Form and submitting it to the Administrator’s Office via fax, email, U.S. Mail Service, or hand delivery.
The designated FOIA Officer for Greene County is:
Brenda G. Garton, Interim County Administrator
40 Celt Road
P. O. Box 358
Stanardsville, VA 22973
(434) 985-5201 (phone)
(434) 985-3705 (fax)
FOIA Request Policy
A public body may make reasonable charges not to exceed its actual cost incurred in accessing, duplicating, supplying or searching for the requested records. No public body shall impose any extraneous, intermediary, or surplus fees or expenses to recoup the general costs associated with creating or maintaining records or transacting the general business of the public body. Any duplicating fee charged by a public body shall not exceed the actual cost of duplication. All charges for the supplying of requested records shall be estimated in advance at the request of the citizen as set forth in subsection F of § 2.2-3704 of the Code of Virginia.
You may have to pay for the records that you request from Greene County. FOIA allows the County to charge for the actual costs of responding to FOIA requests. This would include items such as personnel time spent searching for the requested records, copying costs, postage, or any other costs directly related to supplying the requested records. It cannot include general overhead costs.
If the County estimates that it will cost more than $200 to respond to your request, the County will require you to pay a deposit not to exceed the amount of the estimate, before proceeding with your request. The five (5) days that the County has to respond to your request does not include the time between when the County asks for a deposit and when you respond.
Copies of documents will be provided at a cost of $.25 per page. If staff time is required for research, the time fee charged for responses shall be based upon the annualized County pay rate, plus the total annual costs of regular County benefits, for the particular individual(s) preparing a response to a FOIA request. The County will divide the total of the annualized pay rate and annual benefit costs for the individual(s) by 2,080 hours to determine each hourly rate to be charged for responding to a FOIA request.
If a vendor is required to conduct research, the time fee charged shall be the actual incurred cost.